Executive Assistant - Critical Power

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Executive Assistant - Critical Power

USA, Remote

Full time

time left to apply

End Date: October 31, 2025 (30+ days left to apply)

job requisition id

WD206790

Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add a Executive Assistant (Remote).

Reporting to the Chief of Staff, the Executive Assistant will be responsible for a diverse range of responsibilities and opportunities in the areas of administration, operations, and project management, in support of senior level executives.

What a typical day looks like:

  • Manage day-to-day calendar to optimize the 'executive's time, ensuring they are prepared for all meetings & priorities.
  • Coordinate internal and external meetings, including luncheon planning, travel coordination, etc.
  • Book all travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation.
  • Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the executive's direct reports
  • Other administrative and project duties as required.
  • Collaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual operating system.
  • Follow up and provide reminders on project deadlines and deliverables
  • Contribute to leadership meetings by taking notes and tracking action items when appropriate.
  • Conducts research, compiles, and drafts statistical reports & presentations
  • Handles budgets, bill paying and monitoring, ordering and maintaining supplies/equipment
  • Acts as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinates communication and actions as necessary.
  • Effectively interface with employees from other internal business groups and Senior Executives inside and outside the company and understands key players within all organizations.
  • Maintain a "pulse of the business" having a sense for the issues taking place in the organization.
  • Onboarding new employees and training new team members.

The experience we’re looking to add to our team:

  • 5+ years of experience as an executive assistant to senior executive.
  • With great time management, problem solving, multitasking and organizational skills
  • Availability to travel around 20%
  • Experience with Microsoft Office, Teams, Zoom, etc.
  • Location based in US East Coast

What you'll receive for the great work you provide:

  • Full range of medical, dental, and vision plans
  • Life Insurance
  • Short-term and Long-term Disability
  • Matching 401(k) Contributions
  • Vacation and Paid Sick Time
  • Tuition Reimbursement

Pay Range (Applicable to US Remote). Due to this role being remote, the actual pay range will vary depending on the geographical location of the candidate

$64,500.00 USD - $88,700.00 USD Annual

Job Category

Administration

Is Sponsorship Available?

No

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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